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Fire alarm activations are high-frequency, low-detail events — until one is not a drill and someone is injured or a claim follows. Security teams are often responsible for sweep checks, assembly points, and re-entry decisions. That is a documented duty whether or not anyone reminds you at the time.
On Activation
Record: time of alarm, zone if known, who notified you, weather and occupancy if relevant, and your initial actions (which exits monitored, radio traffic to control).
During Evacuation
Which areas you swept or cleared, times, any persons found or assisted, refusals to leave, liaison with fire service on arrival (time, officer name or appliance number if given).
Re-Entry
Who authorised all-clear, time re-entry permitted, any areas left isolated and why. If the alarm was false, record cause if known and who reset the system.
Why Clients and Insurers Ask
Post-incident reviews and insurance assessments routinely request the security log for the activation. A GPS-tagged, timestamped record created on Original Note during the evacuation is far stronger than a paragraph typed the next day.
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