Security Incident Documentation Features
Built for SIA door supervisors, event security, and security teams. Log incidents on shift, generate court-ready reports, and protect yourself when it matters.
Core Features
Voice Recording
Capture incident details on the door without stopping to type. Audio is encrypted, timestamped, and locked to the record — it can't be edited after submission.
- Record on mobile or desktop
- Automatic secure upload
- Included in PDF evidence pack
- Tamper-detected if modified
Photo Evidence
Attach photos directly to an incident record. Each image is hashed and tied to your cryptographic signature — so any alteration is detectable.
- Multiple photos per incident
- SHA-256 hash per image
- Embedded in PDF report
- Secure AWS S3 storage
GPS Location
Every incident is stamped with GPS coordinates at the moment of logging. Location data is locked into the record and shown on an embedded map in the PDF.
- Automatic GPS capture
- Accuracy metric recorded
- Map embedded in PDF
- Cannot be backdated
Cryptographic Proof
An HMAC-SHA256 signature is generated the moment an incident is submitted. It covers every field, photo, and audio file — any modification breaks it.
- HMAC-SHA256 signatures
- Tamper detection on every record
- Verification certificate in PDF
- Admissible as evidence
AI Quality Check
Before you submit, AI reviews your notes against the 5-part statement framework (Who, What, When, Where, How). It never rewrites your words — only flags gaps.
- 5-part statement analysis
- Completeness check
- Objectivity review
- PII redacted before processing
Court-Ready PDF Reports
Generate a professional PDF that includes your notes, photos, GPS map, audio, timestamps, and cryptographic verification certificate — ready for police, solicitors, or licensing hearings.
- All evidence in one document
- Verification certificate included
- Branded with your organisation
- Bulk export for Professional/Enterprise
Team & Operations
Mobile App
Log incidents on the door from your phone. Original Note is available on both iOS and Android with a fast, minimal interface designed for use in the moment.
Team Management
Manage your whole security team from one account. Role-based access means managers can review all records while operatives only see their own.
Full Audit Trail
Every login, action, and record change is logged. Complete audit trails support SIA compliance and protect you if a record is ever questioned.
Multi-Factor Authentication
Users can enable MFA in their account settings. A one-time code is sent to their email at each login, adding an extra layer of protection against unauthorised access.
Search & Filter
Find any incident record instantly by date, location, officer, or severity. Advanced filters make compliance reporting and legal disclosure straightforward.
Secure Cloud Storage
Records are encrypted at rest and in transit on AWS. Configurable retention policies from 365 days up to 10 years — meeting licensing and legal requirements.
WhatsApp Reporting
Share incident PDFs directly via WhatsApp to supervisors, clients, or the police — without leaving the app.
Who Uses Original Note
Door Supervisors
Document ejections, refusals, use of force, and power of arrest incidents on shift. Protect your SIA licence with a timestamped, tamper-proof record.
Event Security
Log crowd incidents, medical events, and ejections across large venues. Multi-user teams can all submit to one account.
Retail Security
Document theft, shoplifting, and anti-social behaviour with photo evidence and witness-ready reports for police disclosure.
CCTV Operators
Log observations and incidents with precise timestamps that cross-reference CCTV footage timestamps.
Corporate Security
Document access control incidents, contractor management, and site security events with full audit trails for compliance.
Night-Time Economy
Meet licensing authority documentation standards and protect your venue's licence with defensible incident records.
Start Documenting Properly
Join SIA security professionals across the UK using Original Note to protect themselves and their licence.